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How to Write Better Church Emails (5 Tips)

Church Email Image Dog-writing-an-email-on-a-laptop-in-a-coffee-shop

You likely send many church emails each week to congregants – newsletters, event invites, updates, announcements, and resources. But how effective are those emails really? Studies show most email marketing has low response rates, but what you are communicating is important. Here are some strategies to elevate your church’s email communication and push those open rates up!

1. Craft Attention-Grabbing Subject Lines for your Church Emails

Subject lines play a huge role in whether an email is opened. Aim for action-oriented, curiosity-provoking subject lines that motivate recipients to open your email. Be creative and consider testing different subject line options. Try to think about your target audience and what would get them to read the email.

2. Keep Email Content Concise and Focused

Long, unfocused emails lose readers’ attention quickly. Aim for 2-3 concise paragraphs that clearly convey the most important information and desired call to action. Remove unnecessary details. Sometimes, church emails can become a catch-all for everything and end up DOING nothing. Ask yourself “Who am I talking to and what do I want them to do?”

3. Target Specific Church Email Audiences

Segment your email list into groups like small groups, families, youth, etc. This allows you to tailor messaging to each audience’s interests and needs, boosting relevance and response rates. If people get emails that aren’t for them, they will start ignoring your emails.

4. Personalize Your Emails

Include recipients’ first names when possible and refer to events they’ve attended or information specific to them. Small personalized touches can build loyalty and connection. This will be impossible, usually, but can really help when you need to boost awareness about an event. Think about it this way: are you more likely to buy a book if Amazon sends you a non-personal marketing email or if a friend reaches out and says “I heard about this book and I think you would like it”?

5. Apply Behavioral Science Principles to Your Church Emails

Leverage operant conditioning: behaviors rewarded (even subtly) tend to be repeated. Find ways to “reward” readers for opening and reading your emails to motivate ongoing engagement. At the very least, stop negatively reinforcing them. If people open your emails and it gives them nothing, they will eventually stop opening them.

Hope these strategies help strengthen your church’s email communications. Implement one or two at first, then build from there. Let me know if you have any other questions. If you need to, contact me and we can chat.

Looking for more resources, check out these helpful articles:


How to Write Better Emails to Your Church – Tithely

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